Terms & Conditions

My EOI is an Expression of Interest platform for sporting clubs, parents, guardians and players.

The platform helps clubs collect player Expressions of Interest, manage submissions, review applicants, communicate with families and prepare for trials.

My EOI provides the technology platform. Clubs remain responsible for their own player review, selection, trial and communication decisions.

My EOI may be used by:

• Parents and guardians
• Players
• Club administrators
• Coaches
• Club staff and volunteers
• Platform administrators

Different users may have different levels of access depending on their role and the club they are connected to.

Users may need to create an account to access certain parts of My EOI.

You agree to:

• Provide accurate and current information
• Keep your login details secure
• Not share your account access with unauthorised people
• Notify My EOI if you believe your account has been accessed without permission

You are responsible for activity that occurs through your account.

Submitting an Expression of Interest through My EOI does not guarantee:

• Selection for a trial
• Selection for a team
• Placement in a squad
• An invitation from a club
• Any particular response or outcome

Clubs are responsible for reviewing EOIs and making their own sporting, trial, player assessment and selection decisions.

My EOI does not make selection decisions on behalf of clubs.

Clubs using My EOI are responsible for:

• Creating accurate EOI forms
• Managing club users and access permissions
• Reviewing submissions appropriately
• Communicating with parents, guardians and players
• Ensuring their club users only access information they are authorised to view
• Using player and family information only for legitimate club purposes
• Ensuring appropriate parent or guardian consent is obtained where required, especially for junior players

Clubs must not use My EOI to collect information that is unnecessary, excessive, misleading or unrelated to the club's EOI, trial or player review process.

Parents, guardians and players using My EOI agree to:

• Provide accurate and truthful information
• Only submit information they are authorised to provide
• Keep account details secure
• Not impersonate another person
• Not submit false, misleading or inappropriate content

Where a player is under 18, a parent or guardian should submit or consent to the submission unless the club has made other suitable arrangements.

Users and clubs may upload or provide content through My EOI. This may include:

• Club logos
• Player profile images
• Images submitted as part of an EOI or player profile
• Screenshots or attachments submitted for support
• Documents
• Video links or other player-related media
• Messages and notes
• Other files or content provided by users or clubs

Users and clubs must only upload images, videos, logos, documents or other content they have permission to use.

Where uploaded content includes children or young players, the uploader is responsible for ensuring appropriate parent or guardian consent has been obtained.

My EOI may use uploaded content only as needed to operate, display, support and improve the platform.

Clubs may use My EOI to send messages or notes to parents, guardians or players about an EOI.

Messages may include updates about:

• EOI status
• Review progress
• Requests for more information
• Club feedback
• Trial preparation
• General communication related to the submitted EOI

Messages and replies may be stored in My EOI for tracking and audit purposes.

Users must use My EOI responsibly and lawfully.

You must not:

• Submit false or misleading information
• Upload content you do not have permission to use
• Upload inappropriate, offensive, harmful or unlawful content
• Attempt to access another user's account or another club's data
• Interfere with the platform's security or operation
• Use the platform to harass, threaten or abuse another person
• Use automated tools to scrape, overload or misuse the platform

Further rules are set out in the My EOI Acceptable Use Policy.

My EOI is currently free for selected clubs during the launch and testing period.

Paid plans may be introduced in the future. Clubs using My EOI during launch or testing will be given advance notice before any billing begins.

My EOI may update, change or remove features during the launch and testing period.

My EOI aims to provide a reliable platform, but we do not guarantee uninterrupted or error-free access.

The platform may be unavailable at times due to:

• Maintenance
• Updates
• Technical issues
• Service provider outages
• Security or operational reasons

We may modify, improve, suspend or discontinue parts of the platform from time to time.

My EOI uses third-party service providers to operate the platform. These may include providers for:

• Hosting
• Database and authentication
• Email delivery
• Analytics
• Error monitoring
• Product performance
• Support workflows

These providers may include services such as Supabase, Vercel, Resend, Google Analytics and similar tools.

My EOI owns or licenses the platform software, design, branding, content and related materials.

Clubs retain ownership of their own club logos, names and club-provided content.

Users and clubs grant My EOI permission to use uploaded or submitted content only as reasonably needed to operate, display, support and improve the platform.

You must not copy, reproduce, misuse or reverse-engineer My EOI without permission.

Your use of My EOI is also governed by our Privacy Policy.

The Privacy Policy explains how My EOI collects, uses, stores and shares personal information.

My EOI is a platform tool.

To the extent permitted by law, My EOI is not responsible for:

• Club selection decisions
• Trial outcomes
• Player assessment decisions
• Club communication decisions
• Incorrect information submitted by users
• How clubs choose to review or act on EOIs
• Loss caused by unauthorised access resulting from a user failing to keep account details secure

Nothing in these Terms excludes any rights or guarantees that cannot be excluded under Australian law.

My EOI may suspend or restrict access if a user or club:

• Breaches these Terms
• Misuses the platform
• Creates a security, privacy or operational risk
• Attempts to access information they are not authorised to view
• Uploads inappropriate or unlawful content
• Fails to comply with reasonable platform requirements

My EOI may update these Terms from time to time.

When changes are made, we will update the "Last updated" date on this page.

Continued use of My EOI after changes are published means you accept the updated Terms.

These Terms are governed by the laws of New South Wales, Australia.

For questions about these Terms, contact:

richard@ditched.com.au